A Checklist For Conference Planning Committees:
Creating Inclusive Conference Experiences For Participants
Are you planning an upcoming conference at your institution? Are you planning a regional conference for multiple campuses? Do you have a planning committee that wants to ensure the identities of the conference participants are being centered and valued?
There are a tremendous amount of factors that need to be considered when planning a conference to ensure that folks are able to experience the conference to its fullest. Factors that must be considered include: food and refreshment considerations, registration inclusivity, accessibility, and more!
As a way to ensure that your team doesn’t miss a step, we’ve created a checklist for planning committees! We have broken the various considerations into ten factors! They include: (1) registration; (2) staff training; (3) call-for-proposals; (4) location; (5) external access; (6) internal access; (7) presentation; (8) attire; (9) web and printed materials; and (10) food and refreshments.
Download this free resource for a free resource that helps your team accomplish their tasks with ease! Folks who download this this resource should expect to be able to plan a conference that considers the identities of folks with various identities.
Some examples of questions that you will be asked to review include:
- Is there an expectations that the conference session proposals that are submitted utilize a social justice lens?
- Do the folks who are reviewing the conference session proposals utilize an identityconscious approach in all of their work?
- Are inherent bias’ being named during the review of conference session proposal reviews? Are rubrics being used to minimize the bias that is involved in reviewing proposals?
- Can folks submit conference session proposals in various media formats (i.e., writing, video, audio, etc…)?
Any additions to the document (download below) are welcome! We would be happy to add or edit any material!
Download our Checklist!
(fill out the form below)
